The best way how to do accounting for contractors

accounting for contractors

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Accounting for contractors. We’re covering the ins and outs of that in this post. You’re reading this because you’re a contractor and need help with bookkeeping and accounting or maybe you’re thinking about becoming a contractor, wondering how the accounting part will work.

Accounting for contractors doesn’t have to be complicated.

I am going to break it down easy so you have a full understanding of how to work accounting for contractors for your contractor business. Don’t worry you don’t need to be a numbers whiz, an accounting major or strong with bookkeeping or math.

Let me show you.

Why do contractors need accounting?

best accounting for contractors

Contractors need accounting for several reasons, including:

  1. Financial management: Accounting helps contractors to manage their finances effectively. It helps them keep track of their income, expenses, and profits, which enables them to make informed decisions about their business operations.
  2. Tax compliance: Contractors need to pay taxes, and accounting helps them to stay compliant with tax laws and regulations. It ensures that contractors file their tax returns accurately and on time, which can prevent penalties and fines.
  3. Invoicing and payment: Accounting helps contractors to create and send invoices to their clients and track payments. It ensures that contractors are paid on time and can help them to manage their cash flow.
  4. Budgeting and forecasting: Accounting helps contractors to create budgets and forecasts, which can help them to plan for future business operations. It can help them to identify areas where they can reduce costs and increase profitability.

Overall, accounting is an essential tool for contractors to manage their finances, comply with tax laws, and plan for the future. It helps contractors to make informed decisions and grow their business successfully.

I want to mention that this is for all kinds of contractors whether you’re working in construction, a freelance writer, or content creator.

What’s the best accounting software for contractors?

The best accounting software for contractors is 1800Accountant.

1800Accountant is a company that provides online accounting and bookkeeping services to small businesses and self-employed individuals. I think they’re one of the best accounting software for contractors.

The company offers a range of accounting services, including tax preparation, bookkeeping, payroll, and financial consulting.

Their services are available 24/7 and can be accessed through their website or by phone. They offer a personalized approach to their services and assign a dedicated accountant to each client to ensure that they receive the support they need.

Additionally, 1800Accountant offers a mobile app that allows clients to track expenses, create invoices, and manage their finances on the go. The company aims to make accounting and bookkeeping easy and affordable for small businesses and self-employed individuals by offering transparent pricing and flexible payment plans.

What can you do with 1800Accountant?

  • Start a business
  • Do business taxes
  • Bookkeeping and,
  • Payroll

Starting a contractor business

best accounting software for contractors

You can use this feature if you have an existing contractor business or you’re looking to form a new business. The way this works is, they help you file your EIN. If your business needs an EIN, you can use 1800Accountant for that!

Business taxes

This can be quite extensive but, I think 1800Accountant makes the process easier. Using 1800Accountant’s tax services can:

  • Save you time
  • Help you get a bigger ROI and,
  • Be cheaper than working with a CPA

You get unlimited tax support, a maximum tax savings guarantee, and a lot more. And if you do your bookkeeping and payroll at 1800Accountant, you can take care of all this with one service.


Wondering what the heck bookkeeping is or if you need it for your business? When I was an early business owner, I was the same way. I actually thought bookkeeping and accounting were the same.

Bookkeeping is the practice of systematically recording, organizing, and maintaining financial transactions of a business or organization.

This process involves keeping track of all financial transactions such as sales, purchases, receipts, and payments made by a company or individual.

The purpose of bookkeeping is to ensure that accurate and up-to-date financial records are maintained, which can be used to prepare financial statements, tax returns, and other financial reports.

Bookkeeping is an essential function for any business, as it provides the necessary information to make informed decisions about finances, investments, and growth strategies.

For me, too many times has tax time rolled around and I tried doing my bookkeeping for the previous year all at once. What a major mistake! It took so much time, it was tedious, stressful, and disorganized. Just a mess.

Instead, bookkeeping is something I highly recommend for all businesses. It helps you keep your numbers in order, which can lead to an easier time when tax time rolls around, potentially more savings in your pocket, and a better organized business.


Payroll refers to the process of calculating and distributing payments to employees for their work.

It includes all the financial records and activities associated with the payment of salaries or wages, taxes, and benefits to employees.

The payroll process involves a number of activities such as calculating employee pay, taxes, deductions, and contributions to benefits plans, as well as distributing paychecks or direct deposits to employees.

Payroll is a critical function for any organization, as it ensures that employees are compensated accurately and on time. It also involves compliance with various legal and regulatory requirements related to tax withholding, social security contributions, and other payroll-related obligations.

Effective payroll management helps to ensure that employees are motivated and satisfied with their compensation, and that the organization is able to attract and retain top talent.

So, in a nutshell, it’s about paying you and paying your employees. Need this service? 1800Accountant offers it!

Bottom line

Contractors need accounting too! We just covered accounting for contractors. What is the best accounting software for contractors? Our recommendation is 1800Accountant.

Read our review to learn more about how their service works..

Would outsourcing your accounting needs to a software like this be helpful for your business?

Jenn Leach, MBA

Jenn Leach is a Houston-based MBA with over a decade of experience in the banking industry. She writes at Millennial Nextdoor where she writes finance, money, business, and lifestyle content to help millennials create additional income streams online. Join her on Substack at

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